Privacy Policy

HILL ROBINSON GROUP LTD
Privacy Policy Update – June 2023

Who are we?

Hill Robinson Group Ltd at 2nd Floor, West Wing, Dorey Court, Admiral Park, St Peter Port, Guernsey, GY1 2HT is the “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice

Who has access to your personal information?

We will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

We will not sell or rent your personal information to third parties.

We will not share your personal information with third parties for marketing purposes.

We may share your personal information with companies within the Hill Robinson group of companies and these other organisations or people:

• Our third-party service providers, agents subcontractors and other associated organisations and people who we use to help provide you with our products and services;
• Our third-party service providers, agents subcontractors and other associated organisations and people who we use to help provide your employer with our products and services;
• Our third-party service providers, agents subcontractors and other associated organisations and people who we use to help provide another client with our products and services;
• Our clients (and, where our clients are companies, our clients’ officers, employees, beneficial owners and advisers); • Revenue and customs authorities, regulators and other authorities;
• Any party linked with you or your business’s product or service;
• Crew employment service providers;
• Recruitment agencies;
• Job boards and job aggregators, where it helps us to find work opportunities for you;
• IT and website developers;
• Individual yacht-owning companies;
• Yacht captains and crew managers;
• Aircraft pilots;
• Organisations or people we have a joint venture or agreement to co-operate with;
• Organisations or people that introduce you to us;
• Organisations or people that we introduce you to;
• Organisations or people you ask us to share your data with.

However, when we use third party service providers we disclose only the personal information that is necessary to deliver the products and services and we have a contract in place that requires them to keep your personal information secure and not to use it for their own direct marketing purposes.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal information in order to comply with any legal obligation or to protect the rights, property or safety of our clients. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Transferring your personal information outside of Europe

As part of the products and services we offer or in order to perform our contract with you, your personal information may be transferred to countries outside United Kingdom (“UK”) and/or the European Economic Area (“EEA”). By way of example, this may happen if any of our servers is from time to time located in a country outside of the UK and/or the EEA. These countries may or may not have similar data protection laws to the UK and the EEA. If we transfer your personal information outside of the UK and/or the EEA in this way, we will take steps to ensure that it is protected in the same way as if it were being used in the UK and/or the EEA, as the case may be, by using one of these safeguards:

Transfer it to a non-UK and non-EEA country with privacy laws that give the same protection as in the UK and the EEA..

Put in place a contract with the recipient that means they must protect it to the same standards as in the UK and the EEA. More information is available on the UK Information Commissioner’s website and the European Commission Justice website.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us at privacypolicy@hillrobinson.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Review of this Privacy Policy

We keep this privacy policy under regular review. This privacy policy was last updated in June 2023.

We may change this privacy policy from time to time and we will publish any new privacy policy on our website when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

Any questions regarding this privacy policy and our privacy practices should be sent by email to privacypolicy@hillrobinson.com or by writing to Hill Robinson Group Ltd, 2nd Floor, West Wing, Dorey Court, Admiral Park, St Peter Port, Guernsey, GY1 2HT.